How to Save 2 Hours a Day

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The Path to Becoming a Highly Effective Leader

The New Approach to Managing Work, People, and Stress.

Today, Leaders are drowning in a sea of meetings, emails, interruptions, reports, and short-term immediate demands. Sound familiar? Do you find yourself working late or taking your work home daily? Is your list longer at the end of the day than it was when you started?  How would you like to take control of your day, have fewer meetings, finish more of what matters most, and enjoy your personal life more?

This application-based course, The Path to Becoming a Highly Effective Leader will show you that there is a strategic time and a place for each activity or action that will improve what you’re accomplishing daily/weekly. By learning how to allocate your time and energy you can think ahead, add value, improve your daily and weekly results, and come up with new innovative ideas for the future, (both individually and as a team.) In addition, by learning how to manage, leverage, and utilize technology (Outlook, iPad,  and/or smart phone) you will produce better daily/weekly results.

To become more strategic it is important to question and validate everything you are doing, daily and weekly, plus look for new ways to proactively handle a typical overwhelming day. Improving the quality of your communication is actually the fastest way to improve productivity. This is obviously a must for companies trying to run very lean.

You will learn how to ask better questions, give more specific directions, be more specific when making requests, and how communicate clearer expectations. You will learn how to plan, facilitate, and execute meetings more effectively so you will reduce meetings by 50%.

You will then have the time to engage and train your direct reports, delegate to and develop your direct reports, and plan ahead instead of getting bogged down everyday.

Leaders who see a broader purpose for their work and their lives will be less disrupted by a setback and better able to recover. There is no correlation between how long you work daily and productivity. It’s not about how many tasks you start a day, it’s about how many you finish. At the end of the day, do you have a good reason for everything you’ve checked off and everything you haven’t. Why take work home every night when you don’t really need to? The key is to work smarter not longer. Make time to actually be a leader.

Course Overview

  1. How to Develop a Single Master List (that includes projects, things to do work & personal, ideas, random thoughts, performance observations, conversations and meeting notes)
  2. How to Organize a More Effective Day and Week (how to be more strategic when deciding what needs to be done, as well as when and how.)
  3. How to Create Time to Engage and Train Others (as well as have difficult conversations that improve performance.) 
  4. How to Engage Others  (so as not to come across as making demands or refusing to negotiate.) 
  5. How to Take Control of Your Day (how to strategically manage your day instead of your day managing you.)
  6. How to Proactively Share Your Priorities (in a consultative voice that invites conversation)
  7. How to Use Outlook more Effectively to Control/Manage Email
  8. How to Organize Your Writing (to less time to write and get faster responses, plus train others how to write more effectively to you)
  9. How to Plan, Facilitate, and Achieve Results With Your Meetings (less meetings)
  10. How to Delegate to Empower and Develop Your Staff

In addition, Leaders Learn How to:

  • Create time to engage, train, coach, and develop staff
  • Slow down to improve execution and strategic and critical thought
  • Blend Everything You Need to Get Done so It Fits in Your Day
  • Leave work at work mentally (so you don’t think about it all night)
  • Accomplish more of what matters most rather than just putting out fires all day long
  • Reduce stress, lead by example, and focus on what matters most

The results of this course are immediate and lasting. This customized course is available in half or full-day as well as Virtual Learning. All the activities are done in teams and this course is very interactive.

Course Breakdown

Chapter One – How to Develop a Single, Customized List (electronic or paper) to Effectively Organize Everything You Need to Track and Complete

  • How a Master is different from a typical to-do list
  • The 12 steps to putting your list together (electronic or paper)
  • Why One Note is the clear choice for developing an electronic Master List
  • What to put on your Master List and why
  • How to have only one list and keep it simple
  • An example of what a Master List looks like and how you can customize it
  • Why and how to add balance to your list
  • Use your Master List to record observations of your direct reports, to track tasks and projects you’ve delegated, and to record progress and areas for improvement
  • Exercise: Making your First Master List from all your other lists, what does it need to do for you?

Chapter Two – How to Use Strategic Thought to Develop a More Effective Daily & Weekly Plan ( For Yourself and Your Team)

  • The 3 Keys to Increasing your productivity daily
  • Scheduling tomorrow before you leave work
  • How to create mental separation between work and home
  • How to get off to a faster start everyday
  • The “Veggie” Principal and using it to your advantage
  • How to get more work done before 12 noon
  • How to use your energy cycles to your advantage
  • How to use the 50/10 Rule to increase your effectiveness
  • How to build time into your plan to mentor and coach
  • How to leave time to engage your direct reports
  • How to schedule a more productive week
  • Exercise – What are you going to do to improve your daily/weekly results?

Chapter Three – How to Ask the Right Questions When Prioritizing and How to Clearly Give Your Direct Reports Your Priorities

  • How to ask better questions to prioritize their work and new requests
  • How to motivate others to give you what you need by when you need it
  • How to use a simple decision-making matrix to prioritize quickly
  • Learn a new faster way to prioritize as your day is changing
  • How to negotiate new requests so they fit into your day more efficiently
  • How to work on one task at a time so you get more completed each day
  • Exercise (Prioritizing your Master List)

Chapter Four – Taking Control of Your Day So You Get More of What Matters Most Accomplished

  • How to validate each interruption before you respond
  • How to defer certain interruptions and why
  • Strategies for limiting interruptions
  • How to negotiate interruptions (under-promise/over-deliver)
  • Batch and prioritize responding to emails and calls
  • How to create “artificial” discipline
  • Why you want to ask more questions and not believe everything people tell you
  • Exercise (Identify ways you could manage your day more effectively)

Chapter Five – How to Manage and Control Email by Using Outlook More Effectively

  • Ways to control email and maintain discipline
  • Ways to batch responding to email so you can go faster
  • How to correctly set-up a file system for email so your in-box isn’t your to-do list
  • How to use the tools in Outlook manage your email and attachments
  • How to use Rules to block or direct incoming messages to the correct file folders
  • How to use the Conversation Clean-up feature
  • Rules for using email vs. the phone or a meeting
  • Exercise (What steps will you take to more effectively manage e-mail?)

Chapter Six – How to Organize Your Writing (to save time & improve results)

  • How to use the subject line more effectively
  • The advantages of using numbers and bullets
  • How to use the PADD writing model to organize your thoughts
  • The three questions every reader wants answered
  • How to motivate your reader to respond more quickly
  • Exercise (critique a recent email you sent for improvement)

Chapter Seven – How to Plan and Streamline Your Projects

  • How to organize projects more quickly and accurately
  • How to get “jump” started (not all tasks are pleasant and/or easy)
  • How to focus on what matters most so the fires don’t overwhelm their projects
  • How to leave room in their plan for interruptions and unplanned events
  • A nine step organizational model so they reach their deadline on schedule
  • Team exercise (Organize a current project)

Chapter Eight – How to Delegate that Develops Your Talents and Empowers the Talents of Your Team

  • How to build a team that’s energized
  • How to correctly identify the tasks and projects to delegate
  • How to delegate to the right person
  • Why you want to make sure the person you choose succeeds
  • The ten steps to successful delegation
  • Exercise (Delegate something you’re currently doing yourself using our 8 step process)

Chapter Nine – How to Plan and Facilitate More Effective Meetings (so you have fewer)

  • Different types of meetings (informational, brain-storming, and decision-making)
  • Identifying your purpose before you develop your agenda
  • Why the purpose of your meeting determines when to schedule it
  • Why an Agenda is so important and how to develop an effective agenda (so the meeting finishes on-time)
  • How to keep control of the meeting so it doesn’t get sidetracked
  • How to reach your desired outcome by the end of the meeting (so you don’t need to schedule another one)
  • The ten easy steps to assure a successful meeting
  • Exercise (Discuss with your team strategies for improving the quality and results of the meetings at your company. What would you recommend for a best practices policy at your company?)

Chapter Ten – How to Find 2 More Hours a Day (Using our Time Journal)

  • Understanding the “Law of Subtraction”
  • The tools you need for finding more time
  • Determining the “best use” of your time (strategic thinking)
  • How to use your journal to find more time
  • How to put all the pieces together
  • Exercise (What actions are you going to take to save time?)

Final Activity: Putting It into Action that Produces Results

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Contact Us

Zeigler Learning LLC
15825 Northstone Dr.
Huntersville, NC 28078

Toll Free: 1-800-835-6839

Email: KZeigler@KZTraining.com