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How to Save 2 Hours a Day

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How to Save 2 Hours a Day

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by on August 27, 2018 at 11:13 am

Productivity Improvement Starts with Improving Your Awareness

The first step in improving your daily results (work and personal) is to become more of your time and how you’re using it. That will be very difficult unless you slow down. Your decision-making and reasoning will improve immediately. The goal is that at the end of the day you have a good reason for everything you completed and everything you didn’t. (Strategic Thought.)  Here are ten ways to save more than two hours a day:

  1. Use our interruption log and track your interruptions and distractions for a week. Write down the person’s name, the reason, the amount of time it took to finish, and your validation. The average person today is losing 70 minutes to four hours on interruptions and distractions. Studies show that it takes you as much 7 to 15 minutes to refocus after each interruption. Be sure to “validate” each interruption before you drop what you’re doing and negotiate or defer when you can. KEY: Try to finish what you’re currently working on. At the end of the day, it’s all about your daily completion ratio, not how many tasks you started. 
  2. Focus on one thing at a time and do it with focus and concentration. The average multi-tasker can only be 25% focused on any one task when multi-tasking. Thus every task will take longer and more mistakes to correct. Multi-tasking will also increase jumping from task to task all day. Remember, it’s not about how many tasks you start in a day, it’s about how many you complete!
  3. Determine the most productive times of your day. Become more aware of your three energy cycles each day.Match difficult and important tasks with your highest energy and choose easier tasks when your energy is low. Productivity = Time management + Energy Management
  4. Start your most important task first each day. Your first hour might be your only good hour before your day goes sideways. Also, what you get done has an impact on when you can leave each day.
  5. Question all your meeting invites. Make sure you get an agenda and know why you’ve been invited. Ask if you need to be there the whole time, or if you could send someone else, or could you participate via conference call or Skype. If you didn’t get an agenda, why did you accept?
  6. Set hourly goals for what you’re going to accomplish. By focusing on each hour rather than the whole day you will accomplish much more. Also, use the 50/10 Rule. Work hard and focused for 50 minutes then take a 10-minute break. Your results will be better.
  7. Focus on two important tasks each day (not your whole list which will overwhelm you) and commit to completing them. Focus on fewer tasks and you will accomplish more.
  8. Create a “Power Hour” each day.  Block off an hour on your computer and try to avoid email, the phone, and drive-bys. Get headphones, crime scene tape (for your cubicle), or shut your door. One good hour is like four interrupted hours.
  9. Batch like tasks. Instead of jumping phone call, email, visit; respond to groups of emails, return multiple calls, and look for similar tasks on your list that you can group. KEY: Every hour, I use 10-15 minutes to respond to email and I’ve turned off my email notification. (No one has died yet.)
  10. Close your day before you leave and to create mental separation between work and home. Empty your brain of work thoughts, plan for tomorrow, delete/file some emails, a This will increase the quality of your personal life and your results when you come to work tomorrow. (You’ll also probably sleep better and wake up refreshed the next day.)

The single biggest way to become more productive is to only have one, customized MASTER LIST. The easiest thing to organize is only one. How can you prioritize, negotiate, or focus when you have multiple lists. The average person loses 90 minutes a day looking through lists and email!

Download our Master List Template for free!

Organizing for Success 2.0 will guide you on your journey to take back control of your day and yo0r life!

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