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7 New Ways to Productivity

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7 New Ways to Productivity

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by on August 27, 2018 at 11:13 am

Productivity Improvement Starts with Improving Your Awareness

The first step in improving your daily results (work and personal) is to become more of your time and how you’re using it. That will be very difficult unless you slow down. Your decision-making and reasoning will improve immediately. The goal is that at the end of the day you have a good reason for everything you completed and everything you didn’t. (Strategic Thought)

  1. Each day for a week track of every time you experience a distraction or an interruption. Write down the person’s name, the reason, the amount of time it took to finish. The average person today is interrupted 30-50 times a day (including email, drive-byes, and phone.) 80% of your interruptions are coming from 20% of your co-workers. Since the average interruption is 7-10 minutes with 4-5 minutes to refocus, you will save up to four hours a day if you “validate” each interruption better and defer when you can.
  2. Focus on one thing at a time and do it with focus and concentration. The average multi-tasker only focuses 25% on any one task when multi-tasking. Thus every task will take longer and mistakes to be corrected. Remember, it’s not about how many tasks you start in a day, it’s about how many you complete!
  3. When you open email first thing, have discipline. Only scan your email and look for deadlines, who sent it, and importance. Answer three or less and close your email.
  4. Start your most important task first each day. Your first hour might be your only good hour before your day goes sideways. Also, what you get done has an impact on when you can leave each day.
  5. Become more aware of your three energy cycles each day. Match your most difficult tasks against high points in your cycles and do easy tasks when your energy is low.
  6. Question all your meeting invites. Make sure you get an agenda and know why you’ve been invited. Ask if you need to be there the whole time, or if you could send someone else, or could you participate via conference call or Skype. If you didn’t get an agenda, why did you accept?
  7. Set hourly goals for what you’re going to accomplish. By focusing on each hour rather than the whole day you will accomplish much more. Also, use the 50/10 Rule. Work hard and focused for 50 minutes then take a 10-minute break. Your results will be better.
  8. Focus on two important tasks each day (not your whole list which will overwhelm you) and commit to completing them. Focus on fewer tasks and you will accomplish more.
  9. To increase your completion ratio, if you are already working on a task, try to defer the new request until you finish what you’re currently working on (or at least until you get to a good place to stop.) If your list is longer at the end of each day, this will cure that.
  10. At the end of your day, come under control before you leave work. Empty your brain of work thoughts, plan for tomorrow, delete/file some emails, and create mental separation between work and home. This will increase the quality of your personal life and your results when you come to work tomorrow. (You’ll also probably sleep better and wake up refreshed the next day.)

Try these for a week and let me know what happened!

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